Administrative Executive

POSITION: Admin Executive EXPERIENCE (IN YEARS): 3-6 ROLE TYPE: Contract To Hire LOCATION: Mumbai (Goregaon) Notice Period: Early joiners are preferred Required Skills: Office Administration, Hospitality, Front Office ABOUT INTELLECT DESIGN ARENA LTD Intellect Design Arena Ltd. hosts the world’s largest cloud-native, API-led microservices-based multi-product platform for Global leaders in Banking, Insurance, and Capital Markets. With over three decades of deep domain expertise, Intellect is the brand that progressive financial institutions rely on for digital transformation initiatives. It offers enterprise-grade, composable and contextual financial technology products and platforms on the cloud through its three lines of businesses - Intellect Global Transaction Banking – iGTB, Intellect Global Consumer Banking – iGCB and IntellectAI. OUR ACHIEVEMENTS: Intellect is the chosen partner for the Top 3 large banks in 6 countries - India, Canada, UK, France, UAE, and Saudi Arabia. It serves over 270 customers across 57 countries and with a diverse workforce of solution architects, domain and technology experts in major global financial hubs worldwide. Intellect pioneered Design Thinking to create cutting-edge products and solutions for banking and insurance, with design being the key differentiator in enabling digital transformation. FT 8012, the world’s first design center for financial technology, celebrated its 10th year anniversary recently, reflecting Intellect’s commitment to continuous and impactful innovation, addressing the growing need for digital transformation. Explore more about us at: www.intellectdesign.com WHAT YOU WILL DO: YOUR AREA OF KNOWLEDGE AND EXPERTISE: Role : Administrative Executive Job Summary: The Administrative Executive plays a pivotal role in ensuring the smooth operation of administrative functions within the hospitality establishment. This individual is responsible for managing various administrative tasks, providing support to management, and ensuring excellent customer service. Duties and Responsibilities: 1. Administrative Support: Provide administrative support to the management team, including scheduling meetings, managing calendars, and handling correspondence. Maintain and organize files, records, and documents in both digital and physical formats. Prepare reports, presentations, and other documents as required by management. 2. Customer Service: Ensure high-quality customer service by promptly responding to inquiries, resolving customer complaints, and addressing customer concerns. Coordinate with other departments to fulfill guest requests and ensure a seamless experience for guests. 3. Office Management: Oversee office operations, including managing supplies inventory, ordering supplies as needed, and ensuring equipment is properly maintained. Supervise administrative staff and provide training and support as necessary. 4. Event Coordination: Assist in planning and coordinating events, including conferences, meetings, and special functions. Coordinate logistics such as venue booking, catering, and audiovisual requirements. 5. Financial Administration: Assist with financial administration tasks, such as processing invoices, reconciling accounts, and preparing financial reports. Monitor expenses and ensure adherence to budgetary guidelines. 6. Communication and Liaison: Serve as a liaison between management, staff, and external stakeholders, conveying information accurately and professionally. Communicate effectively with vendors, suppliers, and service providers to ensure smooth operations. Qualifications: Bachelor's degree in Hospitality Management, Business Administration, or related field preferred. Proven experience in administrative roles within the hospitality industry. Strong organizational and multitasking skills, with the ability to prioritize tasks effectively. Excellent communication and interpersonal skills. Proficiency in MS Office Suite and other relevant software applications. Attention to detail and accuracy in data entry and record-keeping. Ability to work independently and collaboratively in a fast-paced environment. WHAT INTELLECT OFFERS YOU: FT 8012, World's First FinTech Design Center for Financial Institutions, We have a rich and truly diverse work environment that is bustling with creative energy and individual perspectives from 29 nationalities and 30 languages. LIVE YOUR DREAM - Intellect is India's most profitable unicorn. A pioneer in Design Thinking, it has helped shape the future of FinTech with passion, and cutting-edge products, platforms and exponential technologies. Imagination Explore new possibilities at the epi-center of Design Thinking and cutting-edge technology. Unleash your true potential with mentor-led growth and development. Learning Regular training sessions to develop personality traits. Full support on career and skills development to enhance your expertise to maximise your career aspirations. Execution Excellence Get an opportunity to work with the world? s strongest FinTech leaders who designed and created complex world class products. Be part of our dynamic team, to create world-class products for global marquee clients. A clear team vision with future ready FinTech Platforms. Collaboration A diverse and inclusive community of belonging, where teammates are empowered to bring ideas to the table and act. Influencing We are an agenda setters in the market by delivering composable, contextual and hyper scalable FinTech solutions. Good Luck ! Regards, Anand Soni Intellect Design Arena Ltd.