Information Technology Procurement

IT Procurement Role

Key Roles and Responsibilities:

• Serve as the liaison between the business and vendors.
• Proactively supports the sourcing and vetting of vendors, negotiating contracts and presenting deals to decision makers.
• Support the review and processing of requisitions to ensure timely order submission and negotiating costs, delivery schedules and contract terms.
• Analyzing documented comparative costs submitted by suppliers in the RFP process.
• Follows procedures in monitoring and updating item, commodity and other tables as given in running purchase order (PO) software application.
• Agreeing pricing and performance standards through contracts with suppliers.
• Inspecting and testing samples of products and services of vendors and documenting features and benefits of each product, using this information to make the final purchasing decision.
• Documents the costs for all assigned vendors, as well as generating monthly cost reports to present to stakeholders.
• Provide suggestions for sourcing strategies to leadership and monitor, pursue and execute tactical and strategic initiatives as assigned.
• Administer trends and market conditions and maintain efficient flow of information for all materials.
• Prepare inputs on the design of various cost savings programs and identify new suppliers.
• Monitor order fulfilment against purchase orders to ensure on-time deliveries.

Knowledge, Skills and Attributes:

• Good at the cost-benefit analysis process
• Some negotiation skills with the ability to maintain effective working relationships with suppliers/vendors
• Knowledge of the relevant quality standards related to products and services
• Organizational skills
• Ability to remain calm under stress and operate in a high-pressure environment
• Team player
• Good communication skills, especially related to facilitation, documentation and reporting
• Good Microsoft Office skills (Excel/Word/PowerPoint)

Academic Qualifications and Certifications:

• An associate or bachelor’s degree in a relevant field of study
• Relevant certifications, e.g., CSCP, CPIM

Required Experience:

• Moderate level experience working in the field and related procurement / purchasing operational experience
• Experience conducting cost-benefit analysis
• Moderate level experience in using procurement modules for managing purchase orders, supplier information, and contract management
• Moderate level experience in evaluating the vendors that work with a company based on the vendors price, quality, and availability