Sports Coordinator

Note : SPA Coordinator/Asst. Coordinator would have to take up the responsibility of conducting Fitness and Games Pro actively wherever necessary/applicable.

• Academics Related

SPA Coordinator is expected to share the responsibility with the Coaches for the emotional and physical well-being of each student in the respective grade levels.

• Curriculum Implementation
• Plan for effective delivery of curriculum by means of the Academic SPA Planner
• Ensure availability of necessary equipment for effective curriculum implementation.
• Observe sessions in each activity daily.
• Provide timely feedback to coaches.
• Ensure uniformity in implementation of the session plans.
• Maintain the equipment used in implementation and planning.

• Drafting of Circulars
• Circular issued by Vertex to be followed.
• Circular is a combined responsibility of the Centre Head, Grade Level Coordinator and SPA Coordinator.
• Ensure that the circulars are sent on time.
• Circulars need to be drafted and approved well in advance.
• Circulars need to be displayed (on notice boards) for the information of all staff.
• SPA Coordinators need to be aware of all circulars issued by the school.
• Maintain a record of all the circulars sent with regards to SPA.

Coaches Administration

• To provide clarity on the job functions of a coach and to the associated SPA staff.
• To conduct induction and training for coaches joining at the beginning of the Academic Year as well as for mid-term joiners on the functioning, code of conduct especially on the appearance and dress code.
• Handhold new joiners for minimum period of 3 – 6 months – narrow down the time frame during the initial stage of joining.
• Recommend participation of coaches in Training Programme/Meetings/Workshops conducted by the respective board /Association/HOD/School/Vertex.
• Mentor and train SPA staff to take on challenges and additional responsibilities conducive to their professional growth.

3. Session Plan /SPA Curriculum Planner (Year Plan) (Refer to clause no. 11)

• Ensure that the coaches’ duties are allocated by Astt. Spa Coordinator
• Assigning of work and provide acknowledgement of the work assigned and completion of SPA Planners.
• Audit SPA Planner on a weekly basis.
• Conduct fortnightly planning with the SPA Coaches
• Ensure Coaches attend Scheduled Monthly Curriculum Workshops with their respective HOD.

• Recruitment
• Keep track of any anticipated vacancies.
• Fill requisition for the same in advance.
• Assist the Centre Head for the manpower planning for the next term or year.
• Observe all the new coaches by allocating a demo session, before recruiting and provide appropriate feedback to the HR team.
• Communicate to Vertex and all concerned on resignation/closure of vacancies.

• Proxy Management
• Proxy coach allocation to be done after determining the absence/unavailability of any coach.
• Students would be distributed for second activity opted by the student.

• Quality Assurance & Guidance (QAG) and Staff Appraisals

Quality Assurance and Guidance being an integral part of our School, the following steps should be taken:

• Conduct and follow the audit timeline/Calendar as per the Review cycles.
• Conduct routine SPA Observations of coaches on a regular basis and provide constructive feedback for observation.
• Ensure timely initiation and closure of informal observations, Review cycles, Improvement plans and compliance.
• Keep the Principal informed about the coaches’ progress and take necessary steps in case of unsatisfactory performance displayed by the coach / SPA Executive
• Maintain the records of the SPA observations, improvement plans and also of any counselling or training given and utilize the data during the Term End Appraisal.
• Conduct timely term end appraisals of coaches and SPA Asstt. Coordinator, Life Guard as per the guidelines.
• Recommend promotion or detention of SPA staff to the Centre Head.

H. PSA / Summer Camps

• The SPA Coordinator must Plan PSA / summer camps and must ensure its smooth execution.
• All bills must be timely submitted for payments along with required supportive documents (ERP, attendance sheet, Agreement copies and Work Sheet).
• Must ensure registered PSA/S.C participants are issued ID cards.

I. Effective Communication

Be responsible for effective communication and coordination within/with department(s) for smooth conduct of day-to-day SPA functioning and operations.

• The arrangements, planning and requisitioning for the ISP should be done at least a month/fortnight in advance. P.O approval for registration fees to be provisioned / done well in advance.
• Parents to be informed about the ISP event through a circular /student handbook note, well in advance.
• Provide timely data as and when required by Vertex/Cluster, pertaining to the ongoing participations and Team reports.
• Keep the Principal informed about any specific issue/concern which needs his/her intervention.