Executive Assistant

The ideal candidate will provide top-level assistance for CMD. She should be well-organized and be comfortable scheduling meetings and responding to emails on the executive's behalf. Lastly, this individual should be able to draft documents and coordinate with stakeholders.

Salary: Upto 12 LPA

Number of open position: 2

Working 6 days a week

Responsibilities

• Prepare and edit correspondence, communications, presentations and other documents.
• Preparing reports of clearance of quarantine email.
• Responsible for the complete chain of Oil related work.
• Maintain databases
• File and retrieve documents and reference materials.
• Conduct research, collect and analyze data to prepare reports and documents.
• Manage and maintain executives' schedules, appointments and travel arrangements.
• Responsible for administration work.
• Responsible for all work related to travel.
• Arrange and co-ordinate meetings and events.
• Record, transcribe and distribute minutes of meetings.
• Monitor, screen, respond to and distribute incoming communications.
• Answer and manage incoming calls.
• Liaise with internal staff at all levels.
• Interact with external clients.
• Co-ordinate project-based work.
• Review operating practices and implement improvements where necessary.
• Supervise, coach and train lower-level staff.

Qualifications

• Bachelor's degree or equivalent experience with Min 8+ Yrs of Exp.
• Proficient in Microsoft Office suite.
• Experience in managing multiple priorities, administrative coordination, and logistics.
• Well-organized, detail-oriented, ability to multi-task with great follow-up skills.
• Strong written and verbal communication skills.