Finance and Sales Admin Assistant

Key Responsibilities :

• Support finance related tasks such as contract database management and invoicing.
• Support CRM related tasks such as information completion, completing missing purchase order information, doing data cleansing, …
• Liaison with global Sales and Accounting teams for managing existing and new contracts.
• Check data accuracy in orders and invoices.
• Contact clients to obtain missing information or answer queries.
• Maintain and update sales and customer records.
• Develop and maintain saved searches, reports, KPI’s, and dashboards.
• Coordinate and facilitate team to achieve goals without comprising the quality of the deliverables.
• Providing front line support with regards to data maintenance within the ERP
• Maintain user roles and system access working along with necessary teams.
• Documentation and following formal policies, procedures and protocols for changes, standards, usage etc.
• Generate financial reports and assist with financial analysis as needed.
• Liaise with vendors, clients, and internal stakeholders regarding financial matters.

Desired Skills :

• Experience: 5 to 6 years
• Bachelor’s degree in finance, Business Administration, or related field preferred.
• Proven experience in administrative support roles, preferably in finance or sales.
• Proficiency in MS Office suite, particularly Excel, Word, and PowerPoint.
• Familiarity with accounting software (e.g., ZohoBooks) and CRM systems (e.g., Zoho CRM). Knowledge of SAP S/4 HANA is a plus.
• Strong organizational and time management skills with the ability to multitask and prioritize workload effectively.
• Excellent communication (verbal and written) and interpersonal skills.
• Attention to detail and accuracy in data entry and record-keeping.
• Ability to work independently and collaboratively in a fast-paced environment.
• Discretion and professionalism in handling confidential information.