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HR & Administration Executive
Company Overview
Prospecta was founded in 2002 in Sydney, Australia, to provide data management and automation software for enterprise clients. Prospecta has evolved to be a leading data management software company. Prospecta’s flagship product, MDO (Master Data Online), is an enterprise Master Data Management (MDM) platform that enables data management processes: creating accurate, compliant, and applicable master data through to data disposal.
We are experiencing rapid growth globally and are expanding our product portfolio with new features, capabilities, and industry-specific solutions. We have a robust process in asset-intensive industries such as Energy and Utilities, Oil and Gas, Mining, Infrastructure and Manufacturing.
Our head office is in Sydney, Australia, with offices in India, North America, Canada and local presence in Europe, UK, and Southeast Asia.
CULTURE
Our culture is built around growth, as we are all loving this challenge. We have a passionate team that work collaboratively to create value for our customers. Our team are from diverse backgrounds, which makes it an exciting place to work.
We aim to create an environment that prioritizes individual development and is built on a mutual success culture. Both professional and personal development are major factors contributing to an individual’s success. Therefore, we support our employees’ passion, making them feel more engaged and motivated at work and life in general. Career progression looks less like climbing a ladder and more like a continuous flow of exciting, meaningful opportunities that facilitate personal development and technical mastery under the mentorship of great leaders.
We are a growing organization backed by private equity funding that allows us to scale up, and “Human Capital” is fundamental to us. We have an interconnected organisational structure with a focus on being agile, responsive, and achieving outcomes.
Our Benefits are a mix of the Industry Benchmark Compensation and the Employee Share Options. The ESOPs are more notable in Prospecta, as there is substantial growth in the coming years. We are all striving and contributing towards the growth of our options.
If you are the one who would want to be part of the growing company and, at times, wear multiple hats and does not resist walking that extra mile to meet the goals, then this is the workplace for you.
We courageously work hard and aim to push the boundaries in everything we do while sharing a sense of fun and celebrating both the small and big wins.
Roles & REsponsibilities
As the Executive HR & Administration, you will play a pivotal role in supporting human resources operations and administrative functions within the company. This position requires a proactive individual with 3-5 years of experience in HR operations, administration, and travel coordination. You will work closely with the HR team to ensure the smooth functioning of HR processes and provide administrative support to various departments.
Support new employee onboarding and orientation processes, including paperwork completion and introduction to company policies.
Maintain employee records and ensure data accuracy in HRIS systems.
Assist with benefits administration tasks, such as enrolment, changes, and employee inquiries.
Support performance management processes by scheduling reviews and assisting with documentation.
Manage office and guest house operations, including facilities maintenance, supplies inventory, and vendor management.
Handle incoming calls, emails, and inquiries and direct them to the appropriate person or department.
Employee attendance management.
Assist in organizing company events, meetings, and conferences.
Prepare and distribute internal communications, memos, and announcements.
Coordinate travel arrangements and accommodations for employees, including flights, hotels, and transportation.
Process expense reports and reimbursements in a timely manner.
Experience & Skills
Bachelor’s degree in human resources, Business Administration, or a related field.
3-5 years of experience in HR operations, administration, or related roles.
Strong understanding of HR processes and best practices.
Proficiency in HRIS systems and MS Office Suite (Word, Excel, PowerPoint).
Excellent organizational and time-management skills with the ability to prioritize tasks effectively.
Strong attention to detail and accuracy in data entry and record-keeping.
Effective communication skills, both written and verbal.
Ability to maintain confidentiality and handle sensitive information with discretion.
Excellent analytical and decision-making abilities
Team management skills
What will you get?
You will be part of a rapidly growing Australian-based global company. You will be part of a team who are experts in enterprise data management, working in a company that has a 20-year history of delivering valuable client solutions.
You will have the opportunity to take your experience and skillsets to new levels We are an inclusive organisation that respects diversity. The contribution of our people is our greatest asset – we appreciate that and continually strive to provide an environment that encourages autonomy, mastery and purpose.
To apply please mail your resume and cover letter at