Executive Assistant

Peoplefy – An award winning Recruitment firm, being one of the Top 10 Talent & Recruitment Solutions firm in India. Leveraging our combined 30 years of experience and a large team of Talent Acquisition Experts, Peoplefy is managing end to end Recruitment for several reputed MNCs across India. Apart from Pune, we also have our presence in cities like Bangalore, Hyderabad, Mumbai and Delhi. For more information please visit our website - https://www.peoplefy.com/

Note - This is an Internal role at Peoplefy

ROLES & RESPONSIBILITIES

• Manage the CEO's calendar and schedule appointments, meetings, and travel arrangements.
• Handle incoming and outgoing communications on behalf of the CEO, including phone calls, emails, and letters, prioritizing and responding as necessary.
• Prepare and edit correspondence, reports, presentations, and other documents for the CEO, ensuring accuracy and professionalism.
• Conduct research, compile data, and prepare materials for meetings, presentations, and reports as requested by the CEO.
• Serve as a liaison between the CEO and internal departments, external partners, clients, and stakeholders, effectively communicating priorities and relaying messages.
• Manage confidential information with discretion and professionalism, maintaining strict confidentiality at all times.
• Prioritize and manage multiple tasks simultaneously, adapting to changing priorities and deadlines in a fast-paced environment.
• Coordinate and facilitate meetings, including preparing agendas, taking minutes, and following up on action items as needed.

PRE-REQUISITES

• Qualifications: Bachelor's degree in business administration, communications,

or a related field preferred.

• Proven 7 to 12 years experience as an executive assistant or similar role supporting C-level executives.
• Excellent written and verbal communication skills, with the ability to interact professionally with internal and external stakeholders.
• Strong organizational and time-management skills, with the ability to prioritize tasks & meet deadlines.
• Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) & other relevant software.
• Discretion and confidentiality in handling sensitive information.
• Strong attention to detail and accuracy in all work.
• Ability to work independently with minimal supervision and as part of a team.
• Flexibility and adaptability to changing priorities and fast-paced environments.
• Professional demeanor and a positive attitude