Administrative Assistant

Grow Your Staff is looking for an Administrative Assistant for a multidisciplinary ecosystem designer.

Location : Hyderabad; Hybrid

Timings: 9 a.m.–6 p.m. (Rotational leave)

CTC: 4-5.5LPA

About the client:

The client is a multidisciplinary ecosystem designer who builds playgrounds in which people, policy, infrastructure, and products work together to address societal problems. She was an early volunteer in building out the Account Aggregator and OCEN ecosystems, a student of regenerative practices for marginal farmers, and is Head of Business at Indihood, a company building a generative, crowdsourcing, hyperlocal cloud that empowers communities to solve life-critical challenges at the population scale.

We're looking for a dynamic Administrative Assistant to provide comprehensive support to our multidisciplinary ecosystem designer. The ideal candidate should excel in administrative tasks, chronicling projects, and coordinating communication. A key aspect of this role involves a genuine interest in farmers, livelihood lending, job creation, digital public infrastructure, and design.

You will be providing support to an individual rather than being part of an organizational structure. Please apply only if this aligns with your interests.

Responsibilities

• Provide comprehensive support to the designer and handle correspondence.
• Act as a primary point of contact for the designer, ensuring effective communication and coordination.
• Displays an active interest in farmers, livelihood lending, job creation, digital public infrastructure, and design. Stay informed about industry trends, engage in relevant discussions, and actively seek opportunities to contribute insights and support in these areas.
• Oversee day-to-day administrative tasks, including document preparation, filing, and data management.
• Oversee procurement and supplies on behalf of the designer, ensuring efficient distribution when necessary. Coordinate with suppliers, negotiate terms, and manage the flow of goods.
• Manage the documentation process, including obtaining signatures on contracts, agreements, and other essential documents.
• Ensure that all documents are properly filed and accessible when needed.
• Coordinate with banks, telecom providers, car services, and farmers' groups for effective teamwork and collaboration.
• Maintain and organize confidential files, documents, and records related to the designer's responsibilities in a professional manner.
• Stay informed about relevant regulations and compliance requirements.
• Assist in preparing and submitting regulatory filings, ensuring adherence to legal and industry standards.
• Prioritize tasks and deadlines to optimize the designer's time and productivity.
• Proactively address issues and anticipate needs to streamline workflow.
• Conduct research and provide summaries or recommendations for various projects and initiatives.
• Demonstrate excellence in synthesizing information and proficiently documenting relevant details.

Qualifications

• Enthusiastic learner with a passion for adapting to new challenges
• Exceptional organizational and multitasking abilities.
• Demonstrates independent decision-making and self-management.
• Outstanding written and verbal communication skills.
• Strong attention to detail
• Self-directed and self-managed
• Excellent interpersonal skills
• Proficient in GSuite and other relevant software.